Board Policies
Ordinance and Policies Governing the Rippey Public Library.
The Rippey Public Library is in the Central Iowa District.
- Policy Statement of the Rippey Public Library
The General Objectives of our Library shall be:
A. To serve the community as a Center of Reliable Information.
B. To do this, we will maintain a secure collection of books, CDs, DVDs, and public computers, as well as educational and recreational materials which will best meet the needs and interests of our community.
C. To provide a room for recreational and educational meetings.
D. To perform services according to the "Library Bill of Rights" of The American Library Association.
Those who may utilize our library:
A. The library will serve all members of the public. Services will not be denied because of religion, racial, social, economic, sexual orientation, or political status.
B. Persons using our library shall be responsible for preservation of the holdings and its contents.
Policy Revised on 02/27/2012
Policy Revised on 03/26/2018
Approved 06/28/2022
-
Rippey Public Library: Behavior Policy
The Librarian has responsibility for enforcing discipline within the library. Patrons are expected to observe the rights of other patrons and the librarian. The librarian determines when behavior is inappropriate in the library and will respond to inappropriate behavior immediately.
The Following Kinds of behavior will not be tolerated in the library:
- Any behavior that may endanger the safety or health of others
- Violation of any local, state, or federal law within the library.
- Vandalism or deliberate destruction of the library building or materials.
- Theft of library materials or property or the personal property of anyone.
- Use of disrespectful or abusive language toward anyone.
- Excessively loud talking or laughing which disturbs others.
- Any physical horseplay, fighting, or rough housing
- Eating or drinking in areas, or during times, not designated for these activities.
- Smoking in any area at any time.
- Other kinds of behavior deemed inappropriate by the librarian.
Responses to violation or behavior policy shall include:
- First Warning: Asking Individual(s) to behave in an appropriate manner and have read a copy of the behavior policy.
- Patrons who refuse to behave more appropriately after one warning will be asked to leave the library that day.
- If the patron continues inappropriate behavior a second time, he or she will lose library privileges for one week. If the patron is a minor, his/her parent/guardian will be notified.
- In cases of severe inappropriate behavior, the librarian will inform the patron that their privileges are lost for one month. In the case of minors, their parents/guardians will be contacted.
- The librarian may call law enforcement in cases where patrons pose a clear danger to themselves or others, where there is deliberate violation of the law or refusal to leave the library after being asked to leave.
Revised: 09/28/2015
Approved 10/30/2024
- By-Laws of the Rippey Public Library Board of Trustees
Rippey, Iowa
I. Library Board
A. The Rippey Public Library Board shall consist of seven(7) members approved by the Rippey City Council along with the Mayor. All shall be over the age of eighteen(18).
B. Terms of Board members shall be for six(6) years. If appointed to complete a term, the Board member may then be eligible to serve an additional term. Terms shall be staggered so no more than two persons go off the Board at the same time.
C. The general power and duties of the Rippey Public Library are outlined in: Title V Human Development-Education and Culture Chapter 1-Library Services of the Rippey City Code
D. The Rippey Public Library Board shall exercise its power and duties by:
1. Employing a competent and qualified librarian and/or assistant and fix their compensation;
2. Removing the librarian or other staff by Two-Thirds(2/3) vote of the Board for misdemeanor, incompetence, or inattention to duty, subject however, to the provisions of Chapter 70 of the Code of Iowa;
3. Cooperating with the Librarian in determining and adopting written policies to govern the operation and program of the library, including personal policies and policies governing the selection of library materials, supplies and equipment.
4. Reporting and cooperating with other public officials, boards, and the community as a whole to support a public relations program for the library.
5. Assistance in the preparation of and seeking adequate support for the annual budget prepared each year and presenting the same to the Rippey City Council.
6. Developing long-range goals for the library and working toward their achievement.
II. Officers
A. The officers of the Board shall consist of a Chair and Secretary. Their terms of office shall be for one year. Officers shall be elected at the June Annual Meeting and hold office until their successors are elected and installed. Officers may succeed themselves.
B. The duties of each officer shall be complete to the best of their abilities.
III. Meetings
A. The Library Board shall meet monthly, date and hour to be determined by the Board.
B. Special meetings may be held at the call of the Chair or at the call of four(4) members of the Board, provided the notice be given to all Board members at least 24 hours in advance of the meeting.
C. A quorum at any meeting shall consist of four(4) Board members.
D. All meetings must be posted at least 24 hours in advance. All meetings are open to the public. Members of the public who wish to address the Board are urged to request to speak no later than 24 hours prior to the established time of the Board meeting. The request may be submitted to the Board Chair or the Librarian.
E. The Agenda for Board meetings shall be prepared by the Board Chair in cooperation with the Librarian.
F. Order of Business:
Call to Order
Approval of Agenda
Reading/Approval of previous meeting's minutes
Reading/Approval of expenditures and treasurer's report
Librarian's Report
Unfinished Business
New Business
Board Comments
Library Activities
Set Date for Next Meeting
Adjournment
IV. Committees
A. The Board Chair/Board may appoint such special committees as may be necessary.
V. The Librarian
A. The Librarian shall be the executive director of the policies adopted by the Board. Among his/her duties and responsibilities should be:
1. To select and make purchases of library materials (books, magazines, CDs, DVDs, computer programs, and supplies) within the budgetary limits set by the Board;
2. To maintain and operate the physical space;
3. To train and oversee other library staff and volunteers;
4. To complete and meet all report deadlines: daily, local, county, regional, and state;
5. To inform the Board continually and completely regarding finances, public services, physical space, personnel, library collection, and other developments, changes and problems of the library;
6. The Librarian shall be in attendance at all meetings of the Board except those at which his/her tenure or salary is to be discussed or decided.
VI. Amendments to By-Laws
A. Amendments to the By-Laws may be adopted at any regular meeting of the Board, provided that notice of proposed amendments be given to all Board members in advance of the meeting.
B. These By-Laws shall be reviewed annually.
Policy Revised and Approved on 10/30/2024
- Rippey Public Library Circulation Policy Approved September 30, 2022
-For patrons to borrow books at the Rippey Public Library, a "Library Card Application" needs to be completed, and then a patron card will be provided. Underage patrons require a parental signature on the application to check out materials.
-Since a barcode is provided for each patron, the card is not essential. Offering one's name and/or barcode number will enable materials to be checked out.
-Books, magazines, audio books, and CDs can be checked out for two weeks. DVDs are checked out for one week. Only three DVDs can be checked out at one time per card. All checked out books, magazines, audio books, CD, and Dvd's may be renewed two additional times, if the item is not on reserve.
-To reserve an item, a patron can do so in person, by phone, by email or on our online catalog. There is no charge to reserve an item. If not picked up after seven days of notification, the item will be re-shelved.
- If after four weeks overdue, a letter will be sent to the patron for replacing the book, plus shipping. Thus the patron may be denied borrowing privileges after the four weeks until the book is paid for or new book is purchased. If returned items are damaged so as to be unsuitable for their use, the patron must pay for replacement plus shipping.
-Copying costs are $0.10 per copy per page for black and white text and $.50 per page for color. Laminating cost is $1.00 per page.
-Inter Library Loan (ILL) items are available to our patrons. The patron will be notified by email or phone when the requested item arrives.
-For confidentiality issues, please refer to the Confidentiality and Privacy Policy.
Policy approved on 03/31/2014
Policy revised on 11/19/2018
Revised 09/30/2022
- Rippey Public Library Confidentiality and Privacy Policy Adopted July 19th, 2023
Rippey Public Library would like to affirm that the staff respects the confidentiality of library records and acknowledge that all library staff (including volunteers) understand and respect that patron records are based on the First and Fourth Amendments of the U.S. Constitution, the Iowa Code, and professional ethics.
SECTION A: REFERENCES
-Rippey Public Library would like to affirm that the staff respects the confidentiality of library records and acknowledge that all library staff (including volunteers) understand and respect that patron records are based on the First and Fourth Amendments of the U.S. Constitution, the Iowa Code, and professional ethics.
-First Amendment: Congress shall make no law...abridging the freedom of speech...
-Fourth Amendment: The right of the people to be secure in their persons, houses, papers, and effects, against unreasonable searches and seizures, shall not be violated, and no Warrants shall issue, but upon probable cause, supported by Oath or affirmation, and particularly describing the place to be searched, and the persons or things to be seized.
-Code of Iowa 22.7 "Examination of Public Records (Open Records)
22.7 Confidential Records.
-The following public records shall be kept confidential, unless otherwise ordered by a court, by the lawful custodian of the records, or by another person duly authorized to release such information:
-13. The records of a library which, by themselves or when examined with other public records, would reveal the identity of the library patron checking out or requesting an item or information from the library. The records shall be released to a criminal or juvenile justice agency only pursuant to an investigation of a particular person or organization suspected of committing a known crime. The records shall be released only upon a judicial determination that a rational connection exists between the requested release of information and a legitimate end and that the need for the information is cogent and compelling.
-18. Communications not required by law, rule, procedure, or contract that are made to a government body or to any of its employees by identified persons outside of government, to the extent that the government body receiving those communications from such persons outside of government could reasonably believe that those persons would be discouraged from making them to that government body if they were available for general public examination.
-Professional Ethics: "We protect each library user's right to privacy and confidentiality with respect to information sought or received and resources consulted, borrowed, acquired or transmitted." (Source: Code of Ethics of the American Library Association)
-Professional Ethics: "We protect each library user's right to privacy and confidentiality with respect to information sought or received and resources consulted, borrowed, acquired or transmitted." (Source: Code of Ethics of the American Library Association)
SECTION B. CONFIDENTIALITY POLICY
-Confidentiality is essential to protect the exercise of First and Fourth Amendment rights. In accordance with First and Fourth Amendments of the U.S. Constitution, the Iowa Code and professional ethics, the Board of Trustees of the Rippey Public Library respects the privacy of users and recognizes its responsibility to protect their privacy.
-The library will not reveal the identities of individual users nor reveal the information sources or services they consult unless required by law. Confidentiality extends to information sought or received and materials consulted, borrowed or acquired. Confidentiality includes database search records, reference interviews, interlibrary loan records, computer use records, and all other personally identifiable uses of library materials, facilities or services.
-The library will hold confidential the names of card holders and their registration information and not provide access for private, public or commercial use.
-The lawful custodian of the records is the Director of the Library.
-The library will not release registration, circulation or other records protected under the Iowa Code unless it is required by law to release the information. Circumstances which may require the library to release the information include the following:
-A criminal or juvenile justice agency is seeking the information in pursuant to an investigation of a particular person or organization suspected of committing a known crime AND the criminal or juvenile justice agency presents the library Director with a court order demonstrating that there has been a judicial determination that a rational connection exists between the requested release of information and a legitimate end and that the need for the information is cogent and compelling.
-The library receives a Warrant for the information issued under the USA Patriot Act (which includes amendments to the Foreign Intelligence Surveillance Act and the Electronic Communications Privacy Act).
-The library receives a National Security Letter seeking the information pursuant to the USA Patriot Act. The library receives a valid court order requiring the library to release registration, circulation or other records protected under the Iowa Code and the information is not sought in conjunction with a criminal or juvenile justice investigation.
SECTION C. PROCEDURES FOR ENFORCING THE POLICY ON CONFIDENTIALITY OF LIBRARY RECORDS.
-The library staff member receiving a request to examine or obtain information relating to registration records or circulation records or other records identifying the names of library users, shall immediately refer the requestor to the Director, the official custodian of the records.
-(To prevent any misunderstanding, the staff member should avoid discussing with the person making the request what user information may or may not be available, or what the library can or cannot do.)
-If the library Director is not available (such as during evenings or weekends or away on business) inform the requestor when the Director will be available. If pressed to act sooner, contact the Director immediately whether the Director is away on business or at home. In the event the Director cannot be reached, the highest ranking person on duty is responsible for working with the requestor.
-The library Director shall meet with the requestor the information. If the requestor is a law enforcement officer the officer must have a court order, a warrant issued under the USA Patriot Act, or a National Security Letter (NSL) issued under the USA Patriot Act to receive the requested records. If the officer does not have a proper court order, warrant, or NSL compelling the production of records, the library Director shall refuse to provide the information. The library Director may explain the confidentiality policy and the state's confidentiality law, and inform the agent or officer that users' records are not available except when a proper court order in good form has been presented to the library.
-If the records requested cover registration, circulation or other records protected under the Iowa Code, and the Director is uncertain about whether the order, or subpoena presented to the library Director is sufficient to require release of the records, the library Director may immediately consult with legal counsel to determine if such process, order, or subpoena is sufficient to require release of the records.
-If any written request, process, order, or subpoena is not in proper form or does not otherwise appear to be sufficient to support releasing the records, the library Director shall insist that such defects be cured before any records are released.
-If the library Director or the Director in consultation with library's attorney determine that the order, warrant, or NSL, is sufficient and compels the release of the records, the library Director shall release the records.
-If the request is made pursuant to the USA Patriot Act, the library Director is authorized to obtain legal counsel regarding the request. As required by the USA Patriot Act, the library Director may not discuss the request with anyone other than legal counsel.
-If the requestor is not a law enforcement officer and has not presented any type of court or administrative order requiring release of the requested information, the library Director shall refuse to provide the requested records. The library Director may explain the confidentiality policy and the state's confidentiality law.
-The Library Director is authorized to take legal action (such as moving to quash a subpoena) to resist releasing requested registration, circulation or other records protected under the Iowa Code if the library Director and the library's legal counsel deems such action to be appropriate.
-Any threats or unauthorized demands (i.e. those not supported by a written request, process, order, or subpoena) concerning circulation and other records identifying the names of library users shall be reported to the Director.
-Any problems relating to the privacy of circulation and other records identifying the names of library users which are not provided for above shall be referred to the Director.
Policy reviewed and adopted 07/19/2023
Rippey Public Library Policy of Collection Development Approved July 26th, 2022
-The Rippey Public Library supports the Library Bill of Rights and the Freedom to Read statement, both of which are included and intended to be part of this policy statement.
-The following goals and objectives provide a direction for public library service in Rippey and Greene County. From these goals, this policy was created.
1. To meet the informational needs of all.
2. To facilitate informal self-education of all ages.
3. To enrich and further develop the library as an educational resources for the community.
4. To encourage wholesome recreation and the constructive use of leisure time.
5. To provide a library director who is knowledgeable, helpful and responsive to the needs of all library users.
-Our library will provide internet access and biographies of persons of interest and importance.
-The selection of youth and adult fiction shall include best sellers, mysteries, westerns, science fiction, and romance determined by request and circulation statistics. Not all works of any author will necessarily be available. Inter-library loan books can always be requested if the desired book is not available.
-The library shall maintain books for children, youth and adults.
-The library provides service to all within the framework of its rules and regulations and does not knowingly discriminate in its material selection regarding race, creed, sex, occupation or financial position.
-The library shall accept gifts of books, DVDs, CDs, and other non-print materials, as well as money to make purchases toward the development of the library collection. All gifted items shall become the property of the library. The same guidelines will be used in deciding whether the materials donated will be added to the collection or disposed of as deemed by the Library Director. The responsibility for material selection and the development of the library collection rests solely with the Director. This is done under the authority and policies determined by the Library Board.
-A list of Memorial Gifts shall be kept by the Librarian. If the memorial item is to be later weeded, a member of the family will be contacted, if possible, and given an opportunity to claim the memorial.
-Movies in DVD format are added to the Library collection in a manner consistent with patron demand and budget restraints. Selection of movies for our collection is made by the Director with input from the public. Donated or newly purchased DVD movies rated G, PG, or PG-13 will be added to our collection.
-Audio resources are important as part of our collection. Donated items and new items will be added as the budget allows.
-Children’s books and other material expressly purchased for children are selected to provide reading for reading’s sake and to provide information of interest to children in varied fields of knowledge. Responsibility for the reading of minors rests with their parents and legal guardians.
-The Library Board and Director believe that no citizen in our democracy has a right to prevent another person from reading a specific book by demanding its removal from the library collection or to exercise censorship. In our democracy there is no book or non-print material that is absolutely inappropriate to a public library.
-If a Library patron has an objection to an item in our collection, he/she may lodge a complaint concerning material held in the Library collection. The individual or group wishing to protest the presence of an item will contact the Director. If they wish to carry their objections further a Request for Reconsideration form will be filled out and signed. The party making the complaint must be eligible to receive a free Rippey Library card. The written complaint will be taken to the Library Board at its next regular scheduled meeting. The complainant may appear before the Board if desired. No items shall be removed from the Library collection without a court order if the Director and Library Board deem it appropriate to the collection.
-The Library maintains an active program of “WEEDING” the Library collection. Material that is no longer used, worn, damaged, outdated or duplicated may be removed from our collection. Other factors taken into consideration are frequency of circulation, community interest and availability of other material on the subject. Even if a book meets all the criteria for weeding, if it has local appeal, it will be kept.
-Iowa history, Greene County and Rippey or local town or school materials will be retained if deemed appropriate.
-Borrowers are responsible for any item checked out on their card. If an item is not returned or replacement cost is not made in the occurrence of loss or damage, the patron’s borrowing privileges may be revoked. The Director may contact the Greene County Sheriff Department for assistance in reclaiming damaged or lost Library items if phone calls and mailed notices are ignored by a patron.
Policy reviewed and approved on 07/26/2022
Rippey Public Library Duties of the Librarian Policy Approved August 30, 2022
These duties shall include:
Overall Operation, Organization, Display of the Library;
- Maintain scheduled hours
- Open and close library building
- Deposit money received by mail
- Maintain collection information for reporting
- Order supplies as needed
- Daily check mail, drop-box, shelf reading
- Maintain keys for library
- Be familiar with and maintain official written policies
Assist Patrons in Locating Information:
- Use of computers
- Phone contacts
- Copy patron documents
- Checking in/out of library materials
Monthly Prepare for Board Meetings
- Provide agenda, necessary information
- Provide bills
- Post monthly Board agenda
Participate in Greene County Librarian Association
- Attend meetings
- Report back to Board appropriate information
Prepare Annual Reports
- Greene County
- State of Iowa
Prepare Summer Reading and Other Programs
- Seek Board assistance and community volunteers
New Materials
- Order books, magazines, DVDs, CDs
- Process all new materials
- Receive donated library additions
Weed Books regularly
- Arrange for disposal of unused materials
Arrange for Library Displays
Arrange for Library Cleaning
- Dusting and Vacuuming completed weekly
- Check bathrooms regularly
- Clean community room tables as used
- Recycling and trash disposal
- At Each Days End, Check Bathrooms
- Paper products, trash, flush
- Check no one is in bathrooms when doors close
All Other Duties, As Assigned.
Approved by Library Board on 05/26/2015
Reviewed and approved on 03/25/2019
Amended and approved 08/30/22
Duties of the Assistant to the Library Director:
The Assistant to the Library Director
-Will follow the direction and guidance of the Librarian.
-Will act on behalf of the Librarian in the absence of the Librarian.
-Will be approved by Board of Trustees with recommendation of the Librarian.
-Will have an annual performance evaluation completed by the Librarian, who in turn reports the conclusion to the Library Board for affirmation.
Policy Reviewed and Updated on 05/19/2014
Policy Reviewed and Updated 04/30/2018
Policy Approved 06/28/2022
- Rippey Public Library Policy of Grievance Procedure; Approved August 30,2022
It is the intent of the Rippey Public Library that every employee shall have the opportunity to express concerns relating to the physical surroundings in which the employee works procedures and conditions of the specific position, relationship with fellow workers or supervisors, and library rules as they apply to staff. A concern or grievance shall follow the procedures below:
- If possible, the employee shall discuss the problem with the Library Director. In the case of the Director having a concern, the issue will be discussed with the Board Chair.
- If the Director is part of the problem, or if the Board Chair is part of the Director's problem, the concern/grievance shall be submitted in writing for the Library Board and be delivered to the board Chair. The Board Chair shall, in turn, present the concern , during a closed session, to the Library Board at the next or special board meeting.
- The Library Board through its representative shall respond to the employee within five(5) days following the board meeting at which the issue was discussed, providing a determination, solution or a strategy how the Board shall address the issue over time.
Policy approved by the Rippey Library Board on 06/05/2004
Policy reviewed, revised and approved on 06/29/2015
Policy reviewed and approved on 03/25/2019
Approved 08/30/2022
- Rippey Public Library Hotspot Lending Policy and Agreement
Guidelines for Borrowing and Use:
Hotspots can only be checked out and checked in at the circulation desk
Under no circumstances should a hotspot be returned in the book drop. You may be charged the full price amount of the device.
Hotspot borrowers must:
- Be at least 18 years old.
- Have a current Rippey Library Card.
- Have no fines.
The hotspot cannot be used outside the United States.
The hotspot can only be checked out for one week at a time.
Borrowers and Library Staff will verify all accessories are present at the time of check-out and check-in:
- Device
- Case
- Instructions
- Power Adapter
- Micro USB Cable
- Sim Card
Borrowers must read and sign the Hotspot Lending Policy and Agreement every time the Hotspot is checked out.
Proper Care and Use:
- Do not leave the Hotspot in a hot vehicle for an extended period.
- If the Hotspot prompts you for an update, you may accept. The update should only take a few minutes.
- Do not remove the Sim Card for any reason.
Fines and Liability:
- If the borrower fails to return the device on time, after one (1) day, there will be a $5 fee per day it is late with a $20 maximum. The Hotspot will also be deactivated and no longer usable.
Borrowers are responsible for costs associated with the loss or damage of the Hotspot device and all its accessories due to neglect or abuse:
- Device - $80
- Case- $25
- Power Adapter - $10
- Sim Card - $25
- Micro USB Cable - $10
Charges may result in a block placed on your account, preventing you from checking out any library materials or use of any library services.
Name:____________________________ Date:____________
Birthday:__________________________ Age:_____________
By signing this, you acknowledge that you have read and fully understand the Hotspot Lending Policy and Agreement.
Signature:____________________________
Approved: 06/28/2022
- Rippey Public Library Public Internet Access Policy
The Rippey Public Library provides free internet access. Our Library has no control of the information accessible through the internet and cannot be held responsible for its content. As with other library material, our library affirms the right and responsibility of parents and/or guardians to guide, determine and monitor their children as they use the internet.
Conditions and terms of use of the Internet Workstation:
- Internet users must sign in with library staff, and have a current Rippey Library card or a current card issued by another neighboring library.
- Minimum age requirement of ten years of age, unless accompanied by a parent and/or guardian.
- Patrons who have reserved time and are late may lose their reserved time and may have to reschedule another time.
- Usage is for 30-minute intervals, though more time may be allowed if no other patron is requesting use of a computer.
- Only one user per workstation at a time. Exceptions include a parent/guardian working with a child or student or students working on a school project together.
- All internet users will be responsible for printing of pages. Each black/white copy will cost 10 cents while colored copies will cost .50 cents per page. Picture scanning onto special paper will be charged according to the cost of paper. Exceptions may be made for school projects.
- Printing must be completed during the allotted time. Patrons not familiar with printing from the internet are encouraged to seek staff assistance when attempting to print for the first time.
- Users will be asked to discontinue use of the internet 15 minutes prior to closing time that day.
- Patrons are not allowed to install, delete, copy, modify, or remove hardware or software from the Rippey Public Library patron computers.
- Our library will not provide the following: e-mail accounts, access to chat rooms, download sites, or actual auction bidding or gambling/betting sites.
- Any behaviors deemed inappropriate by the Rippey Library staff may result in loss of computer use.
- It is against Iowa Law (IOWA CODE, CHAPTER 728.2) to download, provide or display child pornography on any Library computer and/or private computer brought into the library where it may be seen by anyone, especially children.
- Patrons must use headphones if sound is desired.
Please not the following instructions:
The use of Rippey Public Library internet use must be for legal and ethical purposes.
Examples of unacceptable purposes include, but are not limited to the following:
- Damage or destruction to equipment, software or data belonging to the Rippey Public Library. Patron will be responsible for replacement costs. Patron may forfeit his/her library card or library use for up to one month for the first offense, two months for each succeeding offense
- Violation of computer system security and/or system configuration.
- Violation of another patron's right of privacy.
- Violation of United States copyright laws.
- Use of sounds or visuals which may be disruptive to other library patrons.
- Reception or display of text or graphics which reasonably may be construed as indecent.
Access for Children:
As with other Rippey Public Library material, monitoring of access to the internet for children is the responsibility of his/her parent/guardian. Parents need to be aware of internet access of their children.
Parental supervision must be provided for children under the age of ten years old.
Staff Assistance:
The Rippey Public Library staff cannot provide in-depth computer training but will attempt answer basic computer/internet questions and/or help patrons locate resources on the internet. Library staff can provide information on appropriate training opportunities, helpful books or manuals.
Policy Adopted on 10/26/2000
Policy Revised on 08/2007
Policy Revised on 07/2012
Policy Revised on 03/31/2014
Policy Revised on 04/30/2018
Policy Reviewed on 07/26/2022
- Children's Internet Safety Policy
It is the policy of the Rippey Public Library to: (a) prevent user access over its computer network to, or transmission of, inappropriate material via Internet, electronic mail, or other forms of direct electronic communications; (b) prevent unauthorized access and other unlawful online activity; (c) prevent unauthorized online disclosure, use, or dissemination of personal identification information of minors; and (d) comply with the Children's Internet Protection Act [Pub. L. No. 100-554 and 47 USC 254(h)].
Definitions
Key terms are as defined in the Children's Internet Protection Act.
Access to Inappropriate Material to the extent practical, technology protection measures (or "Internet filters") shall be used to block or filter Internet, or other forms of electronic communications, access to inappropriate information.
Specifically, as required by the Children's Internet Protection Act, blocking shall be applied to cisual depictions of material deemed obscene or child pornography, or to any material deemed harmful to minors.
Subject to staff supervision, technology protection measures may be disabled for adults or, in the case of minors, minimized only for bona fide research or other lawful purposes.
Inappropriate Network Usage
To the extent practical, steps shall be taken to promote the safety and security of users of the Rippey Public Library online computer network when using electronic mail, chat rooms, instant messaging, and other forms of direct electronic communications
Specifically, as required by the Children's Internet Protection Act, prevention of inappropriate network usage includes: (a) unauthorized disclosure, use, and dissemination of personal identification information regarding minors.
Education, Supervision and Monitoring
It shall be the responsibility of all members of the Rippey Public Library Staff to educate, supervise and monitor appropriate usage of the online computer network and access to the Internet in accordance with this policy, the Children's Internet Protection Act, the Neighborhood Children's Protection Act, and the Protecting Children in the 21st Century Act.
Procedures for the disabling or otherwise modifying any technology protection measures shall be the responsibility of the Library Director or designated representative.
Policy Adopted: 09/26/2016
Policy Approved: 08/29/2019
Policy Approved 08/30/2022
- Rippey Public Library Personnel Policy Approved August 30,2022
-The Rippey Public Library of Board of Trustees will advertise, screen and hire the Librarian. The job description will be as comprehensive as possible. Discrimination on the basis of sex, sexual orientation, national origin, race or ethnicity will be prohibited.
-The Library Board will establish policies to be administered by the Librarian. The Librarian is directly responsible to the Library Board. Other staff or volunteers are the responsibility of the Librarian.
-The Librarian will be provided paid training time with the State Library, if the librarian so chooses. Hopefully, as a vacancy occurs and a new librarian is hired, the librarian leaving will be available to help train the new. Starting wages will be determined by the Board of Trustees.
-As this is a part-time position, no benefits will be provided. Paid vacation of one week (after one year of employment) for the librarian will be arranged with the approval of the Library Board. The Librarian will receive for holidays on days the library would normally be open, as well as weather related cancellations for school. (See list of Paid Holidays on separate policy).
Termination and Dismissal
-The Librarian will give the Library Board of Trustees two weeks written notice of the termination of employment. Exceptions will be considered on an individual basis by both the librarian and the Board.
-Hiring carefully, communicating well, nurturing positive working relationships, and evaluating effectively will eliminate most chances of termination. The Librarian will be dismissed for serious infractions of board policy, violation of the law, or very poor performance coupled with unwillingness or inability to improve. Reasons for dismissal must be carefully documented. Biases and personalities are not factors in any dismissal's decisions. All reasons for dismissal must be communicated in written form.
-The person being considered for dismissal may request, in writing, a hearing with the Library Board. Such a hearing will occur within ten days of written dismissal charges. The Library Board will then make a final decision. Upon release or retention of the employee, all written documentation pertaining to the Library is the business of the Library. These materials shall remain in the Library.
Library Conduct
-Employees may not accept monetary or other considerations of value for services provided while serving the Rippey Public Library.
-Business Casual Attire and Good taste and judgement in grooming, and language is expected by all Library staff.
Staff Development
-A yearly review of the Librarian by the Library Board will occur.
-The Librarian will fulfill the duties of the Librarian (see separate policy: Duties of the Librarian). With approval of the Library Board and sufficient funds, an Assistant to the Librarian may be hired (see separate duties: Duties of the Assistant Librarian).
-All patrons shall be given courteous, friendly and prompt service.
Policy reviewed and updated on 05/19/2014
Policy reviewed and updated on 06/29/2015
Policy reviewed and approved on 03/25/2019
Policy reviewed and revised on 11/25/2019
Policy review and revised 08/30/2022
- Salaries for Library Staff
Be it resolved by the Rippey Library Board of Trustees, City of Rippey, Iowa:
Section 1: The following person/s named below shall be paid salaries or wages indicated , and the Rippey City Clerk is authorized to issue checks, less legally required/authorized deductions, on the last day of each month. Deductions of I.P.E.R.S., Social Security, and for other puposes approved by the employee and Library Board will be paid in a timely manner.
Position Hourly Starting Rate
Librarian $13.00
Original approved on 03/16/2002, with an effective date of 04/1/2002
Policy Amended and Approved 07/26/2023
- Rippey Public Library Service Policy Approved January 18, 2023
Rippey Public Library Service Policy
Hours the Library will be OPEN:
Sundays and Mondays: CLOSED
Tuesday: 2:00-5:00 p.m.
Wednesday: 2:00-6:00 p.m.
Thursday: 2:00-5:00 p.m.
Friday: 2:00-5:00 p.m.
Saturday: 9:00-11:00 a.m.
Rippey Public Library will be CLOSED on the following days:
New Year’s Eve and New Year’s Day (If New Year's Day falls on Sunday, the Library will be closed on Monday)
Martin King Luther Jr. Day
Memorial Day
Juneteenth
Independence Day
Labor Day
Veteran’s Day
Thanksgiving Day and the Friday following
Christmas Eve and Christmas Day (If Christmas Day falls on Sunday, the Library will be closed Monday)
Weather related closings:
Rippey Public Library will be closed if Greene County Schools are cancelled due to inclement weather conditions.
Animals within the Library:
Service dogs are allowed in the Library
Companion dogs are allowed, if certified
Policy approved on 02/26/2018
Policy revised on 10/29/2018
Policy amended and approved 01/18/2023
- Rippey Public Library Severe Weather Policy Approved June 28, 2022
Policy Regarding Severe Weather -- Tornado Warnings
- Bottles of water, a battery-operated radio, and two flashlights shall be stored in a bin in the women's bathroom for emergencies.
- Upon receiving notice of Severe Weather or Tornado Warning, the Director or her designee notifies all library patrons to seek shelter in the women's bathroom. All books, papers, and other nonessentials will be left in the library.
- The Director or her designee will notify all patrons when the "All Clear" occurs and the warning has been canceled.
Policy approved on 08/25/2014
Policy revised on 03/26/2018
Policy approved 06/28/2022
- Registered Sex Offender Policy
The Purpose of this policy is to ensure that the Rippey Public Library is in compliance with Iowa Code Chapter 692.113(1.f). The Rippey Board of Trustees prohibits the presence of sex offenders convicted of offenses against minors or within 300 feet of library property.
Offenders wishing to attend an open public meeting must apply for written permission to do so. Whether or not permission is granted is at the discretion of the Library Director.
Privileges may be reported to any offender whose name has been removed from the Sex Offender Registry upon written proof of said removal. Proof may include presentation of a copy of the written notice or removal. Removal must be verified by a search of the Sex Offender Registry completed by the Library Director. The Library Director will have up to 24 hours to verify said removal from the registry. Upon verification, all rights will be reinstated.
Policy Revised on 05/29/2024
- Rippey Public Library Volunteer Policy Approved July 26, 2022
Purpose and Intent
All volunteers are under direct supervision of the Librarian.
Volunteers bring enthusiasm, energy, added talents, and fresh perspective. Each enhances current staff. Each enriches the library's offerings. Volunteers enable our Library in making the best use of its fiscal resources and contribute to sound working relationships with other city departments and recognized agencies, as well as with community groups and organizations. Volunteers provide enhanced liaisons to the community as well as are advocates for quality library services.
Program Guidelines:
- The Librarian will guide our volunteers in achieving the library's goals and objectives. The Librarian will schedule volunteer activities.
- Volunteers will be informed that the Library:
- Does not compensate volunteers for time spent or expense incurred, except by prior special arrangement with the Library Board.
- Volunteers working in the library have liability coverage for property damage and/or bodily injury to others which results from the performance of their volunteer duties, and to themselves, if the city is negligent.
- Volunteers are bound by the rules contained in the Circulation Policy, especially as it relates privacy and confidentiality.
- Individuals donating time to the library under the auspices of any other unit (e.g. scouts, churches, community organizations, etc.) may identify themselves with the unit, but may not promote it as the volunteer in the library.
Librarian Suggested Volunteer Activities:
- Shelving Books, CDs, DVDs, magazines, and other material
- Reading Shelves (checking to be sure books are in order)
- Reading with a child
- Studying with a student
- Check the book drop
- Check out and check in books
- Keep track of door count
- Keep track of computer use
Policy approved on 08/25/2014
Policy revised on 11/19/2018
Policy approved 07/26/2022
- Rippey Public Library Unattended Children Policy Approved June 28, 2022
-The library is not responsible for children left unattended in the library or on library grounds.
-If a child under the age of six is found in the library unattended, the librarian will contact the parent or guardian and request someone come and pick up the child. If the child's parent cannot be found or reached, law enforcement can be contacted. The librarian will stay with the child until law enforcement comes.
-A child under the age of six must be accompanied by a 13 year old, older sibling or parent/guardian who will be responsible for them in the library.
Policy Revised on 09/28/2015
Policy Revised on 03/26/2018
Policy Approved 06/28/2022